A Guide to the Factories and
(Safety Management) Regulation
2. Duty of proprietor and contractor
2.3 Establish safety committee
A proprietor or contractor specified in Category 1 or 3 of Appendix
I should -
A proprietor or contractor should not terminate, or threaten to terminate,
the employment of, or discriminate against a worker by reason of the fact
that the worker has performed his function as a member of a safety committee.
establish at least one safety committee having the function of identifying,
recommending and keeping under review measures to improve the safety and
health of the workers in his industrial undertaking;
In general, it should not be necessary for an industrial undertaking
to have two or more safety committees for the same workplace. However,
if the proprietor or contractor has two or more workplaces in different
locations, he should have a safety committee at each locality (i.e. the
workplace level) as well as at the enterprise level.
implement any measures recommended by the safety committee.
A mechanism should be established to effectively communicate
the decisions and actions recommended by the safety committee to persons
responsible for their implementation. The decisions and recommendations
of a safety committee should be brought to the notice of workers by displaying
the relevant documents in conspicuous places or making them available by
other convenient means.
- The safety committee so established should -
have at least half of its members (irrespective of whether they are nominated
or elected) represent workers in the industrial undertaking;
The size of a safety committee should not be too large.
A balance should be struck between a wide representation and a reasonable
be provided with a written statement setting out rules governing its membership,
terms of reference and meeting procedures;
The length of service of a member on the committee will have
to be considered in relation to effective operation of the committee.
It would serve the safety committee better if replacement of current members
by new hands is staggered. It may be necessary to draw up additional
rules for the conduct of meetings, which could include procedures by which
the committee reaches decisions.
meet at least once every 3 months;
In general, the frequency of meetings of a safety committee depends
upon the volume of work to be handled, the complexity of the plant and
the nature of hazards of the workplace.
keep records of its meetings for at least 5 years and make the records
available for inspection upon request by an occupational safety officer;
The proprietor or contractor should ensure that proper records
of meetings on safety committee are kept to provide a progress report on
decisions made, recommendations put forward and actions taken.
discuss at its meeting only matters relating to the safety and health at
work of the workers in the industrial undertaking.
To ensure smooth operation of the safety committee, meetings
must be planned beforehand, with the matters to be discussed listed on
an agenda which is sent to all committee members so that they come to the
meeting prepared to make their contribution.